- Location: Pyramids Heights Campus
- Reports to: Section Head, Accounts Payable
- Purpose:
- Responsible for all Accounts Payable related activities that includes but not limited to posting all related entries, processing invoices and payment vouchers and generating all payables related reports.
- Job Accountabilities:
- Reviews all vendor invoices prior bookkeeping them to ensure compliance with local tax laws and internal control measures
- Resolves any accounting inconsistencies upon balances or reconciliations, and refer to manager, Accounts Payable in the abnormal cases
- Assists in end-of-month closing activities by maintaining lists of Accounts Payable transactions as well as the general ledger entries.
- Ensures expense reports are coded properly while preparing them and approving vouchers for payment
- Follows up on suppliers and vendors administering related accounts payments and reconciliations
- Verifies all Accounts Payable transactions in financial reports
- Coordinates with internal and external auditors participating in end of period audit by providing documents and materials
- Reviews all invoices details with PO (date, supplier’s name, tax ID…etc), confirms items are approved by quality assurance and records transactions on used system (ERP).
- Issues cheques and prepares all supporting documents (Aging report, payment voucher, and invoice) for approval by Manager, Accounts Payable.
- Prepares payment vouchers in compliance with invoices
- Answers inquiries from different department, employees and outside vendors regarding accounts payable and related matters
- Issuing a weekly check to cover expenses cash
- Books invoices on system
- Matches invoices with purchase orders, where applicable, purchase order requisitions.
- Records all expense entries and ensures high accuracy postings
- Settles petty cash expenses by recording relevant entries and verifying vs all supporting documents
- Prepares and provides all tax inspection requirements
- Avoids receiving and Audit or Management letters in own area of responsibility
- Ensure compliance with all Finance Policies, Processes & SOPs
- Pro-actively making suggestions for improvements in procedures/savings
- Generates weekly reports from system showing due cheques
- Prepares accrual expenses and prepaid expenses and prepayment accounts
- Handles the accurate preparation of relevant account payables reports on daily, monthly, quarterly and annual basis, ensuring they are done in a timely manner
- Issues AP aging report, accrual expenses report, prepaid expenses reports and suppliers’ pre-payment reports on monthly basis
- Prepares withholding tax report on quarterly basis (prepared for the previous quarter and must be submitted the following month)
- Prepares all necessary end of month and end of year report
- Performs any other tasks requested from Manager, Accounts Payable and/or Finance Director.
Bachelor Degree in Accounting or Finance.Five to Seven years of experience in Accounts Payable.Experience in educational institutes is preferred.Accuracy and attention to details.Very good communication skills.Good level of punctuality and accountability.Very Good level of English language.Previous knowledge with ERP systems.Excellent knowledge of all MS. applications (Word, PowerPoint, Excel…)Five days a week.