Join our team for multinational company as Office Secretary to play a crucial role in ensuring the smooth operations of the office environment. As an office Secretary, you will oversee and manage various administrative and operational tasks to create an efficient and productive workplace.
You will play a pivotal role in optimizing workflow procedures, ensuring smooth communication, and assisting colleagues and executives in achieving their goals.
· Communication Hub: Answer phone calls, screen inquiries, and direct them to the appropriate person.
· Scheduling Pro: Manage calendars, schedule meetings and appointments, and ensure timely distribution of agendas.
· Correspondence Master: Prepare, proofread, and distribute letters, memos, and forms.
· Information Architect: File and update contact information, maintain an efficient filing system, and support report generation.
· Resourceful Assistant: Order office supplies, manage travel arrangements, document expenses, and undertake occasional receptionist duties.
· Team Player: Collaborate effectively with colleagues and executives to achieve departmental goals.