Responsibilities:

• Sorting all Folders by company according to content, dates, significance etc.
• Creating & updating records with new files and information on the system.
• Fixing minor issues in appliances & arranging for repairs when needed.
• Arranging, following up and monitoring all preventive maintenance visits and assuring the visits according to the signed contracts.
• Ensuring compliance with health and safety regulations.
• Removing hazardous materials from all areas accessible to employees and guests.
• Following up on the paperwork, payment requests and invoices for the suppliers and price offers for the maintenance according to the requirements.
• Acquiring price offers, comparisons and handling all purchasing tasks for the supplies and consumables within scope, creating and settling custody requests for all minor requirements and purchases.
• Keeping track of the fixed assets and their movements across company locations and offices.
• Arranging regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras).
• Checking rooms and furniture to identify needs for repairs or renovations.
• Designing and overseeing the schedule for cleaning and disinfecting the building.
• Monitoring activities that happen outside the building, such as proper waste disposal, recycling and fixing minor malfunctions in office equipment.
• Coordinating office and parking space allocation and keeping track of regular and ad-hoc facility expenses.
• Conducting market research and comparing costs and benefits when evaluating new vendors.
• Maintaining an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards).
• Researching new services and appliances to facilitate operations.