- Manage office supplies inventory and place orders as necessary.
- Handling administrative requests and queries from managers
- Organize and schedule appointments.
- Answering phone calls, emails, and inquiries, and directing them to the appropriate personnel.
- Managing the construction company's calendar, scheduling meetings, and coordinating appointments.
- Assisting in the preparation and distribution of project-related documents, including contracts, permits, and proposals.
- Maintaining and organizing construction project files, including blueprints, specifications, and progress reports.
- Collaborating with project managers and contractors to ensure accurate communication and documentation.
- Coordinating travel arrangements and accommodations for construction staff and executives.
- Assisting in the preparation of presentations, reports, and other construction-related documents.
- Managing office supplies and equipment inventory for construction projects.
- Providing general administrative support such as photocopying, scanning, and filing documents.
- Creating and maintaining spreadsheets on Excel and other related documents
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Receive and sort incoming mail and deliveries and manage outgoing mail.
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Proficiency in MS Office (MS Excel and MS Outlook, in particular)Background at Construction Company Bachelor's degree in business administration, communications, or a related field2-5 years of work experience in an administrative/office management roleFluent English is a must.Proven experience as an Office Manager, Front Office Manager or Administrative AssistantKnowledge of Office Administrator responsibilities, systems and proceduresHands on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environment