1. Supervise Accounts Payable Staff:
- Lead and manage the accounts payable team, providing guidance, training, and performance evaluations.
- Assign tasks and monitor workloads to ensure timely and accurate processing of invoices and payments.
2. Invoice Processing:
- Oversee the processing of invoices, including verification of accuracy, matching Supplier cost, and obtaining necessary approvals.
- Ensure timely entry of invoices into the accounting system.
3. Payment Processing:
- Manage the preparation and processing of payments, including checks, electronic transfers, and ACH payments.
- Ensure all payments are made in accordance with company policies and within agreed terms with vendors.
4. Vendor Relations:
- Maintain positive relationships with vendors, addressing inquiries and resolving payment issues promptly.
- Assist in Negotiating payment terms and manage vendor contracts to optimize cash flow and payment schedules.
5. Reconciliation and Reporting:
- Perform regular reconciliation of accounts payable ledgers to ensure accuracy.
- Prepare and analyze accounts payable reports, including aging reports, and present findings to management.
6. Compliance and Control:
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Implement and maintain internal controls to safeguard company assets and prevent fraud.
7. Process Improvement:
- Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy in accounts payable operations.
- Stay updated with industry trends and technological advancements to leverage automation and improve workflow.
8. Budgeting and Forecasting:
- Assist in budgeting and forecasting activities related to accounts payable.
- Monitor and manage departmental expenses to ensure adherence to budget.
9. Collaboration:
- Collaborate with other departments, such as procurement, finance, and operations, to ensure smooth and efficient processing of transactions.
- Participate in cross-functional projects and initiatives to support overall business objectives.
10. Ad Hoc Tasks:
- Handle special projects and tasks as assigned by senior management.
- Provide support during audits and assist with audit inquiries and documentation.
- Bachelor’s degree in Accounting, Finance, or a related field.- Several years of experience in accounts payable or a related financial role, with at least 5-7 years in a supervisory or managerial position – Travel Industry- Strong knowledge of accounting principles and practices.- Proficiency in accounting software (SAP) and Microsoft Office Suite, particularly Excel.- Excellent organizational, analytical, and problem-solving skills.- Strong communication and interpersonal skills.- Ability to work independently and as part of a team in a fast-paced environment.- Attention to detail and a high level of accuracy.