- Manage CEO and other C level workflow as needed.
- Following up on tasks, proactive in pointing challenges.
- following up on process and policies and making sure work executed in needed time manner with no delay.
- Attend to Flexible work hours even if needed in weekends.
- Accompany CEO in online meetings and follow up on needed preparation and post follow ups.
- Arrange and schedule meetings for the team, take notes and MOMs.
- Make daily/weekly reminder review of needed tasks and follow ups.
- Conduct any research into certain topics or information the executive needs.
- Communicate between the executive and employees, writing memos, distributing emails, scheduling meetings with determined agenda.
- Ensure organization, and execution of all meetings and events, done virtually (knowledge of using any of communication software’s, like Microsoft Team, google meet, some, or any of them.
- Plan events, organizing, and communicating between all parties and document the meetings (take minutes of meetings)
- Manage phone calls, communications with partners, responds, readjust, send emails and filtering important information to executives and perform all related needed work.
- Monitor and follow up on social media posts and content.
- Ability to concentrate and pay attention to details to deliver what is required is mandated.
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin AssistantKnowledge of office management systems and proceduresWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS PowerPoint, in particular)Excellent time management skills and the ability to prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-task