MAIN PURPOSE

Performing day to day medical purchasing activities related to quality insurance for Supply (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project. 

Assist and support the Pharmacy Coordinators and Egypt Supply team in the management of the medical supply process and procurement of medical supplies in Egypt, collaborating with the MedCo and Pharma counterparts from different Operational Centres (OC).

ACCOUNTABILITIES (SPECIFIC)

• Follow up the Gaza Project Medical Requests (PR) from different OCs and Supply Order (SO) for medical /para-medical items together with the Supply team in Egypt (delays, pending, problematic items and unavailability and potential complains).
• Focus on medical order management according to MSF local medical purchase procedure / Follow the SOP for Medical order validation for Local Procurement in “Egypt for Gaza Emergency Response”
• Ensure medical orders are processed in timely manner and their status are well monitored, claims/ complaint addressed and solved in the most effective way ; Participate in order monitoring report
• Act as first contact for reviewing medical quotations, item availability, item follow-up, substitutions, pending items; this includes assisting preparing RFQs, consolidating quotations before seeking validation from the Pharmacy Coordinator/HQ.
• Regularly assess the market for new suppliers to fulfill the recurrent needs for items in cooperation with the Pharmacy Coordinator, Regional Pharmacist and Cell(s), for potential evaluation.
• Update the supplier list, prices, items and availability 
• Manage/supervise the reception at Egypt level of locally (and internationally in case allowed) ordered medical items according to the good practices (quantity and quality checks).
• Participates actively in meetings and trainings.
• Is aware of activities of other departments and respects specific rules and procedures.
• Translates documents and/or conversation when necessary.
• Is aware of MSF objectives and activities in general and in the working context.
• Has a general understanding of the association, its functioning, structure and values (charter).
• Available to work outside regular hours in case of emergency
• Duties and responsibilities mentioned above are not exhaustive and other requests might be formulated by the coordinator/manager according to the projects and/or mission's needs; The scope of accountabilities may change due to unstable context in Gaza and the above described accountabilities must be adapted to the context change

Education : Must: Bachelor’s degree or higher in pharmacy - Qualified Pharmacist (at least 5 years study)Desirable: specialization in Supply ChainExperience: Minimum of 2 years work experience in a similar role / pharmacyExperience with the Egyptian medical supply systemDesirable : proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)Language: Excellent command (fluent and required) of English and Arabic ; Asset: FrenchKnowledge:Essential computer literacy (word, excel and internet)Strong negotiation skillsCompetencies:Results and Quality Orientation L2: Works to achieve goals within established standards, Perseveres until job and team goals are achieved, Respects the rules, procedures and processes established by MSF, Knows that the purpose of his work is to achieve the specified objectives, Capacity to be autonomous; Capacity to Mobilizes resources, Capacity to Analyze problems and constraints.Teamwork and Cooperation L2: Shares information and works in coordination with the team and others, Shares important information on a regular basis and seeks the opinion of team members or others through open communication, Allows others to question work/contributions for improvement, Works in coordination with other team members to ensure the achievement of common objectives, Demonstrates interest and empathy towards team members.Behavioural Flexibility L2: Adapts behavior to the needs of the situation, Accepts decisions that do not fully correspond to personal opinions, Demonstrates flexibility in the application and adaptation of procedures, Adapts his behavior to the characteristics of the interlocutor and/or the situation, Learns from problems and difficulties and develops skills to solve similar situations in the future, Search for solutions that can be adapted to achieve the objectives, Re-examines priorities when circumstances change and gives priority attention to objectives.Commitment to MSF Principles L2: Demonstrates loyalty and demonstrates knowledge of and respect for the values held by MSF, Shows interest by commenting, asking, giving informed opinions on MSF activities, Demonstrates its willingness to work with MSF because of the principles and mission of the organization, Openly expresses his satisfaction to belong to MSF and to defend the social mission of MSF, Refers to the beneficiaries* when he/she talks about his/her work, Always conveys a positive image of MSF to colleagues and people outside the organization, Translates MSF principles into actions.Stress Management L3: Understands stress from others,  Has an understanding attitude towards the mistakes and shortcomings of others, Gives answers calmly and politely and repeats them patiently if necessary, Uses techniques or plans activities to manage own stress, Acts and reacts constructively in conflict situations.