Executive Secretary / Personal Assistant Include: ·

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. ·
• Attending meetings and keep minutes ·
• Receiving and screening phone calls and redirecting them when appropriate Job brief We are looking for a competent Executive Secretary to support only high-ranking Owner of our company.
• You will be the one to organize and maintain the Owner schedule and assist him by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities.
• It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities ·

• Maintain Owner agenda and assist in planning appointments, board meetings, conferences etc. ·
• Attend meetings and keep minutes ·
• Receive and screen phone calls and redirect them when appropriate ·
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) ·
• Make travel arrangements for Owner & executives ·
• Handle confidential documents ensuring they remain secure ·
• Prepare invoices or financial statements and provide assistance in bookkeeping ·
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders ·
• Maintain electronic and paper records ensuring information is organized and easily accessible ·
• Conduct research and prepare presentations or reports as assigned Requirements ·
• Proven experience as executive secretary or similar administrative or business role ·
• Proficient in MS Office and “back-office” software (e.g. ERP) ·
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry ·
• Familiarity with basic research methods and reporting techniques ·
• Excellent organizational and time-management skills ·
• Outstanding communication and negotiation abilities ·
• Integrity and confidentiality ·
• Degree in business , Environment, Finance , Account’s etc