We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Secretary to support management

The main responsibility of this role is to attend and record online meetings, produce accurate word-for-word transcripts of the full meeting conversations, organize the resulting action items and decisions, and continuously follow up on assigned tasks and deadlines.

The role requires strong attention to detail and ownership to ensure that important discussions, commitments, and tasks are properly documented, tracked, and followed through to completion. 

Key Responsibilities

• Attend and actively follow up on online meetings with management and teams.

• Transcribe the full meeting recording word-for-word, accurately capturing the complete conversation and not just summaries or key points.

• Clearly identify important decisions, action items, responsibilities, and deadlines within the transcript.

• Maintain and regularly update a centralized Task Tracker for management and team action items.

• Monitor task progress, priorities, and deadlines.

• Send timely reminders and follow-ups to task owners.

• Proactively identify pending or potentially delayed tasks and alert the relevant manager.

• Escalate overdue or high-impact tasks to the appropriate management level when necessary.

• Follow up on previously assigned tasks during subsequent meetings and provide status updates.

• Identify dependencies or delays that may affect other tasks or business operations.

• Support management with scheduling, coordination, and other administrative tasks when needed.

Requirements

• 1–3 years of experience in Executive Assistant, Secretary, Administrative Assistant, Project Coordinator, or a similar role.

• Good knowledge of Google Workspace and Microsoft Office.

• Excellent organization and task management skills.

• Strong and persistent follow-up skills with the ability to communicate professionally with different levels of employees.

• Excellent listening, transcription, and documentation skills.

• Strong attention to detail, especially when transcribing lengthy meetings and tracking deadlines.

• Highly proactive, responsible, and able to take ownership without constant supervision.

• Good judgment to recognize when an issue requires further follow-up or escalation.

• Excellent communication and interpersonal skills.

• Very good Arabic listening and writing skills, with the ability to accurately transcribe full meeting conversations.

• Excellent English reading and writing skills, especially for understanding and accurately transcribing technical terms, programming terminology, and business-related expressions

• Familiarity with transcription or task management tools is a plus.

• High level of confidentiality and professionalism.

Benefits:
Competitive salary

Social Insurance

Medical Insurance

5 working days & 8 daily hours including 1 hour break

Gaming area

Continues training.