Job Summary
We are looking for an organized and proactive HR & Admin Coordinator to support our daily HR operations and office administration activities. The role will be mainly responsible for recruitment and hiring activities, employee administration, and ensuring smooth day-to-day office operations.
The ideal candidate should be highly organized, detail-oriented, and able to manage multiple priorities while maintaining professional communication with employees, candidates, and external vendors.
Key Responsibilities
Recruitment & Hiring
Manage the full recruitment cycle from job posting to hiring.
Post vacancies across relevant recruitment platforms and channels.
Source and screen candidates based on job requirements.
Conduct initial screening calls and coordinate interviews with hiring managers.
Follow up with candidates throughout the recruitment process.
Prepare and coordinate job offers and required hiring documents.
Support the onboarding process for new employees and ensure all required documents are completed.
Maintain and regularly update the recruitment pipeline and hiring status.
HR Operations
Maintain accurate and up-to-date employee records, contracts, and personnel files.
Follow up on employee attendance, leaves, and other HR-related requests.
Prepare and maintain HR reports and trackers.
Support payroll preparation by providing accurate attendance and employee-related data.
Assist in implementing and communicating company policies and procedures.
Handle employee requests and coordinate with management when needed.
Ensure confidentiality and proper handling of employee information.
Administration
Manage daily office administrative activities and ensure the office is running smoothly.
Coordinate office supplies, equipment, and maintenance requirements.
Communicate and follow up with suppliers, vendors, and service providers.
Monitor administrative expenses and coordinate invoices and payments with the Finance team.
Support office events, meetings, and other internal activities.
Ensure the office environment is organized, professional, and properly maintained.
Handle any other administrative tasks required to support the business.
Requirements
Requirements & Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field.
2–3 years of experience in HR, recruitment, administration, or a similar role.
Good understanding of recruitment and basic HR processes.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Ability to handle multiple tasks and work with different stakeholders.
Good command of Microsoft Office / Google Workspace.
Experience with HRIS, ATS, or recruitment platforms is a plus.
Strong attention to detail and ability to maintain confidentiality.
Proactive, responsible, and able to work independently.
What We’re Looking For
Strong ownership and follow-up skills.
A people-oriented personality with professional communication skills.
Someone who can balance recruitment responsibilities with daily HR and administrative tasks.
Ability to prioritize tasks and meet deadlines in a fast-paced work environment.