1. Manage Project Communications and Administrative Tasks 

·       Make phone calls related to project inquiries and updates. 

·       Organize project meetings, ensuring all logistics are handled. 

·       Take minutes during meetings, capturing key points and actions. 

·       Maintain the project calendar, keeping track of important dates and deadlines. 

·       Handle general administrative tasks such as filing, documentation, and correspondence. 

2. Budget Tracking and Financial Management 

·       Track project budgets and expenditures, ensuring adherence to financial plans. 

·       Help prepare and review financial reports, monitoring spending against budget. 

·       Recommend adjustments to keep project finances on track. 

3. Support Project Planning and Coordination 

·       Assist in project planning, helping to define timelines, resources, and milestones. 

·       Coordinate with team members and departments to ensure smooth execution of project plans. 

·       Ensure that the project’s schedule is regularly updated and adjusted as necessary. 

4. Organize Meetings and Venues 

·       Help set up project meetings, ensuring the right stakeholders are invited. 

·       Organize venues for meetings and events, ensuring everything is ready in advance. 

·       Provide logistical support during meetings, such as arranging refreshments or materials. 

5. Track Project Progress and Offer Suggestions for Improvement 

·       Track the progress of ongoing projects, ensuring tasks are completed on time. 

·       Offer suggestions to improve efficiency and streamline project processes. 

·       Address any delays or issues that arise, collaborating with teams to resolve them. 

6. Ensure Compliance and Regulations Are Met 

·       Maintain compliance with relevant regulations and standards. 

·       Monitor project activities to ensure they align with legal and organizational requirements. 

·       Prepare for audits and ensure all documentation is accurate and up-to-date. 

Requirements

• Communication and coordination

• Time management

• Meeting organization and minute-taking

• Problem-solving and efficiency improvement

• Administrative and documentation skills

• Bachelor's Degree in Business Administration, Project Management, or a related field.