Job Purpose

The Procurement Officer is responsible for sourcing, negotiating, and purchasing raw materials, machinery, equipment, and spare parts from international suppliers. The role ensures cost-effective, timely, and quality procurement that supports Intertrade’s production and operational needs while complying with company standards and import regulations.

• Identify and evaluate foreign suppliers for raw materials, machinery, and spare parts.
• Request and compare quotations, samples, and technical specifications.
• Build and maintain strong relationships with suppliers and logistics agents.
• Monitor supplier performance in terms of price, quality, and delivery reliability.
• Prepare and issue purchase orders (POs) and follow up on order confirmations, proforma invoices, and shipment schedules.
• Negotiate prices, payment terms, and delivery conditions to ensure the best value for the company.
• Coordinate with the Finance and Customs teams for payments, letters of credit (L/C), and bank documents.
• Ensure all imported goods meet required technical standards and specifications.
• Coordinate with shipping agents, freight forwarders, and customs brokers to track shipments and resolve issues.
• Follow up on import documentation such as invoices, packing lists, certificates of origin, and bills of lading.
• Ensure accurate and timely customs clearance and delivery to the factory.
• Maintain a proper import tracking sheet with shipment status and lead times.
• Keep detailed and organized records of supplier quotations, purchase orders, payments, and shipping documents.
• Prepare monthly reports on international purchases, delivery performance, and cost analysis.
• Support management in budget planning by providing reliable cost estimates and supplier data.