| Key Accountability Areas | |
Administration Finance Inventory | - Coordinate office activities and operations to secure efficiency and compliance to company policies
- Petty cash day to day management
- Timesheet and overtime management.
- Absence Management, employee entry and exit times from Facility, sick leaves, annual leaves, business leaves for workshop staff if needed to ensure absence is tracked in a precise manner
- Data input/ update in Oracle (Inventory)
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned.
- Document delivery or processing as required by the company.
- Assist in local purchases required by the Workshop for smooth workflow of operations
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| Policies, Processes and Procedures | - Control day-to-day activities to ensure compliance with stipulated policies and procedures
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| Safety, Health and Environment | - Comply with all relevant safety, health and environmental management policies, procedures and controls to ensure a healthy and safe work environment
- Participate in incident and accident investigations as required in line with agreed safety, health and environment policies, procedures and controls
- Report on changes within APC that impact relevant safety, health and environmental management policies, procedures and controls
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| Change Management | - Contribute in the identification of opportunities for continuous improvement in processes and practices taking into account the Integrated Management System for the development of processes, cost reduction and productivity improvement.
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| Teamwork | - Actively participate and engage in company activity
- Developed commitment, motivation and enthusiasm to team goals.
- Ensure the team complies with APC’s values, policies, processes and systems
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Knowledge and ExperienceProven experience as an office administrator, office assistant or relevant roleOutstanding communication and interpersonal abilitiesExcellent organizational and leadership skillsFamiliarity with office management procedures and basic accounting principlesGood knowledge of MS Office and office management software (ERP etc.)Knowledge of Inventory Systems and use of Oracle preferredKnowledge and skills handling computer with Microsoft Windows and alternate applications. Education and Certifications University Degree is preferable Competency and willingness to learn, inventory management or logistics.Fluent in English.Computer proficiency and good knowledge of Microsoft office