Job purpose

Will be responsible for overseeing and directing payroll procedures, ensuring accuracy and compliance with the up-to-date labor laws, income tax obligations, social insurance, and internal policies. Supervising and coaching the payroll team, and maintaining accurate payroll records, and responsible for various tasks related to payroll administration. Coordinating time keeping systems, overseeing the accurate & timely payment of staff salaries and expenses, ensuring that appropriate statutory deductions are applied in compliance with the legislative regulations, and consistent with the co.'s policies. Liaising with auditors for payroll tax audits. Collaborate with HR and Accounting teams and resolving payroll related issues. Working with senior Mgt to develop the appropriate policies and procedures to ensure that employment law, and best practice are adhered to.

Key Responsibilities

• Develop and implement all necessary systems and procedures to ensure the continued timely and accurate payroll account transactions (salaries, benefits, deductions, taxes, etc.).
• Manage payroll system, social insurance, labor office relations and income taxes system.
• Develop, recommend, communicate changes, and supervise implementation of personnel policies and procedures to ensure proper compliance is followed within the organization.
• Ensure compliance with all existing governmental and labor requirements to avoid infringing the legality and laws (Labor law, Social Insurance laws, and Tax laws, etc.).
• Supervise and coach personnel and payroll teams, assign duties, review, and ensure accuracy oversee all the activities of own team to ensure high-performance levels and efficient implementation.
• Responsible for the professional development of own team and ensure it is aligned with the organizational career progression and succession plans.
• Responsible for setting the team objectives in correlation with the Dept objectives, provide coaching and action plans required to achieve objectives.
• Audit on the accuracy of new hires data included and ensure the system is updated with the respective payroll changes (e.g. new hires, terminations, raises, …etc.)
• Supervise all personnel programs such as life and medical insurance, pension plans, vacations, sick leave, and any employee assistance.
• Supervise the monitoring & recording of absence levels by monitoring all leaves (annual, emergency, sick, unpaid, maternity, work related accident sick leaves …etc.) and ensuring that relevant policies are adhered to in each department and provide statistical data to managers in relation to this when needed.
• Oversee and review payroll payments and account reconciliations.
• Research and resolve discrepancies of payroll information and documentation.
• Work directly with the HR staff on new hire set-ups, benefit enrolment changes, terminations, payroll adjustments, and other related activities which impact payroll processing.
• Develop plans and proposals for employee’s compensation and benefits.
• Identify new methods and develop the current opportunities to operate more efficiently and implement alternative methods with respect to payroll & personnel related matters.
• Act as a liaison between the HR/Admin and Finance Dept to resolve payroll related issues.
• Liaise with the auditors and manage payroll tax audits.
• Maintain the comprehensive of all personnel records and reports to ensure compliance with the labor office and other legal entities’ requirements to be able to provide information on staffing issues to the company's management and other relevant bodies when needed and answering the periodic/sudden/annual audits conducted by the: Labor offices, Work force ministry, social insurance authority, and tax authority.
• Cooperate with the legal Dept regarding internal investigations, labor cases and disputes against the company.
• Responsible for executing, monitoring, and reporting on all employee loans in adherence to loan policy and management approval.
• Constant monitoring of all activities pertaining to all payroll and personnel team members.
• Monthly reporting and action plans on work injuries, repeated absences, and light work requests in accordance with government labor law and company policy
• Ensure that all work-related injuries are documented and reported to the concerned authorities and the respective analysis and internal reports are always prepared and updated in the respective system.
• Prepare payroll and personnel reports as well as different analytical reports that management can use to assess company performance and set department and company-wide goals.
• Other duties as assigned.