- Working as an Assistant to the CEO
- Serve as the point person for office manager duties including (Mailing /Supplies/Equipment/Bills/Errands/Shopping)
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to develop, update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with the IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease Manage office G&A budget, and ensure accurate and timely reporting
- Provide general support to visitors
- Liaise with facility management vendors, including cleaning, catering and security services
- Assist in the onboarding process for new hires
Bachelor's degree in Business Administration5+ Years of experience as an Office Manager, Front Office Manager, or Administrative AssistantProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands-on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsFluent in EnglishStrong organizational and planning skills in a fast-paced environmentA creative mind with the ability to suggest improvementsA smart appearance and pleasing personality are prerequisites for this job.