The Executive Assistant is responsible for managing the schedule,documentation and record keeping for the General Manager office. She plays a key role is ensuring an effective and efficient use of the CEO’s time through careful and swift prioritization, eloquent communication, organizational skills and documentation management.

Responsibilities
 

• Manage meetings for the CEO ensuring the calendars, agenda / topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.

• Liaise with relevant departments or stakeholders or partners or buyers or sellers to ensure the CEO’s time is appropriately prioritized and used effectively to meet the CEO and organisation’s needs.

• Ensure adequate systems are developed and operated to ensure all CEO office correspondence is appropriately filed and archived (both electronically and physically)

• Effectively track and follow-up on matters requiring action from internal and external departments.

• Maintain a clear and full contacts record for the CEO.

• Accurately complete and personal and corporate travel booking requests given by the CEO

• Manage the CEO office mail and courier to ensure correspondence is delivered quickly to the right people and overnight correspondence is delivered to the CEO.

• Translation of letters and emails from English to Arabic and vice versa if needed.

• Drafting and editing formal letters in both Arabic & English

• Maintain confidentiality of information and documentation routed through CEO’s office.

• Handling paper work, and requests from outside parties.

• Any other duties might be requested by the CEO including minute taking or attending meetings.