About the position
We are looking for someone to help us prepare high-quality proposals, that are priced competitively, responsive to clients’ requests and are submitted on time. The proposal preparer is also responsible for keeping all proposal materials organized and up to date to facilitate the fast, easy and accurate preparation and tracking of proposals. The proposal preparer follows up on proposals we have submitted and periodically produces win loss reports.
Job Objective: To efficiently produce high-quality proposals on time
Key job functions:
- Read clients’ requests for proposals and produce relevant and compliant proposals
- Work with business development team and project managers to understand client needs and framework to prepare proposals accordingly
- Prepare summaries of requests for proposals, including project description, project location, list of required tasks, list of equipment, list of services and list of responsibilities
- Prepare proposal support materials as required (datasheets, drawings, project time schedule, and pre-qualification documents)
- Prepare an initial cost estimation, coordinate with proposal and project managers to revise it and finalize it into competitive financial proposal
- Prepare and maintain an up-to-date database of projects references and pre-qualification documents
- Create and maintain an up-to-date database of equipment and service prices, logistics cost, and projects expenses
- Request quotations from suppliers and use them in updating pricelists database
- Represent the company in meetings and communication with clients during proposal preparation (if requested by business development team and project managers)
Basic requirementsWe expect that a successful candidate will:have a bachelor’s degree in some field (not necessarily engineering)be fluent in written English (virtually all of our proposals and the requests we receive are in English)be able to understand technical material at least at the level of the functions of various products and components (you don’t need to be an engineer – but you have to be able to understand how components go together to make a system)be comfortable using programs like Microsoft Word and Excel.TraitsIn addition to the basic requirements, we expect that a successful candidate:is attentive to detailsis well-organizedhas good comprehension skills – is able to read a document and understand (even if it’s not always very clearly or directly stated) or imagine what the writer wants or intendsenjoys finding non-obvious ways to give their proposal an advantage over othersenjoys the bidding aspect of preparing proposals and is curious to see which proposals are won and which are lost and whyis comfortable producing work to a fixed schedule.