Job Description:

• Maintain a filing system of all relevant documents and records.
• Responsible for managing documents such as receiving, processing and storing documents related to the Company.
• Handle front office reception duties such as answering phone calls, preparing meeting rooms for conferences, welcoming guests.
• Arrange car, hotel & air ticket booking for staff.
• Provide support to other administrative tasks such as typing, translating and photocopying of documents.
• Adhere to any other duties requested by the supervisor.
• Manage office supplies.
• Supervise office support staff and manage vehicle movements.
• Receive and record all incoming correspondence/invoices.
• Dispatch all forms of external correspondence.
• Assist in soliciting quotations and procuring office supplies and fixed assets.
• Attend to visitors/business associates and respond to queries.

Requirements:

• Bachelor’s degree in a relevant field – commerce, management, business administration or the equivalent
• Excellent interpersonal and organizational skills
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking and time‐management skills, with the ability to prioritize tasks
• Ability to keep sensitive information confidential.
• Competent IT skills, including experience of Word, Excel, Access, and PowerPoint.
• Preferably EGYPTIAN national.

Skills

Time management

Attention to detail

Communication

Problem solving

Verbal communication

Organization

Organizational skills

Technology skills

Customer service skills

Adaptability

Interpersonal skills

Teamwork

Customer Service

Administrative support

Calendar management

Data entry

Independence

Liaising with teams and units

Microsoft Office

Multitasking

Negotiation

Recording meeting minutes

Typing and taking notes

Work independently