Financial Management

▪ Supervise and manage of the company’s finance department, and consolidate company financial statements. 

▪ Maintain general ledger chart of accounts and communicate changes with users on a periodic basis 

▪ Monitor operating cash balance and recommend liquidation of investments. 

▪ Contribute to and assist in the effective execution of internal and external audits, financial statement generation and regulatory submissions. 

▪ Prepare, review and/or approve vendor requisitions for payments, 

▪ Prepare bank reconciliations and coordinate with bank on transactions such as positive pay, stop payments, and check clearance 

▪ Review programs expenditures from the team line staff to ensure conformity to Financial Policies and Procedures Manual (FPPM). 

▪ Maintain and develop internal finance controls according to agreed upon financial manual and approved matrix. 

▪ Payment and expense authorization control according to approved financial matrix. 

▪ Provide recommendations to the business’s stakeholders and direct line management. 

▪ Contribute to and assist in the effective execution of internal and external audits, financial statement generation and regulatory submissions. 

▪ Provide operational support related to accounting activities and sequences to contribute to the overall financial processes. 

▪ Manage departmental budgets including signing off of invoices and quotes within mandate. 

▪ Escalate out of budgets items to the Managing Director for approval 

▪ Sign off capital expenditure within budget. This includes approving purchase or sell decisions for desktop computers, laptops, departmental equipment etc. 

▪ Manage the expenditure and disbursement of resources allocated to projects 

▪ Monitor and advise on programs and project spending and variance report as per organizational process and procedures 

▪ Conduct orientations and trainings for the finance/accounting staff at the field level.

 

Grants/Projects Management

▪ Execute all financial and accounting activities for projects and grants 

▪ Develop and update all documentation related to grants and process payments and requests 

▪ Manage all administrative activities and procedures 

▪ Set a plan and strategy for the Grants financial management 

▪ Review the financial reports of all the grants 

▪ Conduct audit visits to support the process of approving the financial reports 

▪ Development of all forms of reports and manage governmental and international organizations (EU, UN, USAID, etc.) related documents and procedures for grants 

▪ Manage budgets and ensure compliant utilization of all available grants in proper manner and timing 

▪ Ensure compliant budget allocation as per contracts and commitments 

▪ Communicate with all stakeholders and partners and contractors to ensure proper and compliant implementation of all projects/grants regulations and guidelines 

▪ Develop and present regular accounting and finance reports for all projects and support the decision making with effective and sound analysis and recommendations.

Minimum Qualifications ▪ Bachelor's Degree (or equivalent academic qualification) in a relevant field such as: accounting, finance, business ▪ Certification and accreditation in financial areas is an asset. CPA or CMA is preferred. ▪ Experience in managing funding from a diversity of sources including governments, aid agencies, and private sector donors. ▪ Minimum of 12-15 years of related experience with at least 7 years in managerial position in big cooperate. ▪ A minimum of 5 years of progressive experience with donor funded programs, and/or project/programme management. ▪ Systems orientation, ability to work on different financial and accounting application. Experience with ERP – SAP preferred. Essential Knowledge ▪ Hands-on experience in accounting and administration ▪ Experience in managing joint projects with private and international organization bodies ▪ Experience in working on different financial and accounting programs ▪ High technical analysis and reporting skills ▪ Excellent communication skills, positive attitude, good multi-tasking and organizational ability ▪ Ability to work under time and political pressure while meeting tight deadlines. ▪ Ability to interact with all the employees and varied stakeholders ▪ Ability to work with and maintain highly confidential information is required. ▪ Demonstrated ability to effectively negotiate and manage through conflict.